Preparing to Use NMLS

​Starting January 1, 2025, the Wisconsin Department of Financial Institutions’ Division of Banking will require licensees to use the Nationwide Multistate Licensing System & Registry (NMLS) to manage loan company licenses. Through NMLS, your company will be able to apply for, amend, and renew its license authority conveniently and safely online. Transitioning your license onto NMLS is required and must be completed by January 31, 2025. We suggest you start your transition now and not wait until January. The purpose of this email is to provide you with important information to help you prepare to use NMLS.

NMLS is a secure web-based system created by state regulators to provide efficiencies in the processing of state licenses and to improve supervision of state-regulated industries. Through NMLS, companies maintain a single record which they use to apply for, maintain, renew, and surrender license authorities in one or more states. NMLS also contains functionality for the submission of financial statements as required for loan companies. The Division of Banking recognizes that these submissions, though more efficient in the long run, may present some initial operational and technical challenges to you as a licensee.  Links to training are provided below to assist you in transitioning and should be used together with the WI Loan Company License Transition Checklist.  

More information about NMLS can be found on the NMLS Resource Center.

Managing Your License on NMLS

Each company holding a loan company license must create a company record in the system, both for the company itself and for each branch holding a loan company license. Once the company and branch forms have been completed, they can immediately be submitted electronically through NMLS to the Wisconsin Department of Financial Institutions. NMLS is available now for you to create and begin completing your record.

How to Access NMLS

Note: If your company already has a record in NMLS, you do not need to do this step.

To gain access to NMLS for the first time, you must complete a Company Account Request Form and identify a Primary Account Administrator and a Secondary Account Administrator. This form can be submitted electronically through the NMLS website in the Getting Started section. This form needs to be submitted only once per company, regardless of the number of NMLS participating states in which you are licensed.

Within three days of completing and submitting the Company Account Request Form, the Primary Account Administrator will receive NMLS login information. The Primary Account Administrator for your company will have full rights to access the system, submit information to this agency and other participating state regulators, and set up other company users in the system. Instructions and tutorials on how to access and use the system are also available on the NMLS Resource Center.

Forms to Complete

Once you can access NMLS, you will need to submit the following through NMLS to the Wisconsin Department of Financial Institutions by January 31, 2025.

  • Biographical Statement and Consent Form (Form MU2)
    • Submitted by Licensed Companies for each Control Person (i.e., executive officer, owner, or branch manager)
    • Note: If an MU2 is submitted after 12/31/24, the Control Person will be required to request a credit report and a criminal history report through NMLS.  They will also need to pay the applicable fees for those reports.
    • For more information, see the Submitting an Individual (MU2) Form Quick Guide.

You may begin completing these forms now. See the Company (MU1) Form Filing Instructions if you are completing the Company (MU1) Form for the first time.

Note: If you have submitted these forms to another state, then you do not need to re-enter your company or branch records into NMLS. You will only need to identify the appropriate license type in Wisconsin and complete a few state-specific fields.

Fees

NMLS will annually charge a processing fee of $100 per company license, and $20 per licensed branch location renewed through the system. There is also a $100 initial processing fee to transition an existing license onto NMLS and a $20 initial processing fee to transition each branch license onto NMLS.

There are no other NMLS processing fees. These processing fees pay for NMLS’s operations, including licensee system access 362 days per year, ability to maintain, renew and run reports on your licenses, and NMLS Call Center support.

NMLS Training

Training for these procedures is available in the form of recorded webinars and/or a self-paced e-learning package. You may complete all, none, or any of these items at your leisure by clicking the corresponding link below.

Completing the Company Account Request Form Recorded Webinar
Complete the MU1 Recorded Webinar
NMLS Basics for Companies e-Learning

As your company may have loan company branch locations, we suggest the Branch Creation section be reviewed in the NMLS Basics for Companies e-Learning training along with the WI Loan Company Branch License Transition Checklist.

If you experience any issues during any part of the process, please contact the NMLS Call Center at 1-855-665-7123 for assistance with the process. The NMLS Call Center is available Monday - Friday from 9:00AM to 9:00PM Eastern Time.

NMLS Website

The NMLS Resource Center provides step-by-step instructions on how to access the system, guides on how to complete the forms, each state’s transition checklists and requirements, tutorials, current and future participating agencies, system alerts, system processing fees, and general background information. Training opportunities are also available in the News & Events section and from the home page.

If you have any questions, contact Janell Fibikar at 608-572-1321 or by email at Janell.Fibikar@dfi.wisconsin.gov or Jessica Ewig at 608-261-7403 or by email at Jessica.Ewig@dfi.wisconsin.gov.

Contact Us

Phone: (608) 261-7578
Email: DFI_LFS@dfi.wisconsin.gov​